The Procurement and Contract Management Team is pleased to share that the University鈥檚 new procurement policy and process are now live.
As part of the ongoing procurement transformation, updates include:听听
- A refresh of our Procurement policy (鈥�)听听
- A streamlined, purchaser-led process for low-risk, low-complexity procurements听
- The implementation of a new ServiceNow procurement portal 鈥� a single point of access for raising and tracking procurement requests falling outside self-serve routes听
You can find more about the upcoming changes on our 鈥�.听
Alison Jarvis, Executive Director of Finance, says:听听
鈥淭his transformation marks a major step forward in how we undertake procurement at the University. By empowering purchasers, and streamlining our processes, we are aligning our priorities to the University鈥檚 strategy in a way that supports and enables delivery. Our goal is to make your procurement experience easier and more efficient, ensuring our procurement team is positioned to provide you with professional timely support when you need it to deliver the best possible outcomes based on your needs.鈥�
What this means for you if you purchase goods and services for the University.
If you’re a regular purchaser or submit requests occasionally, these changes are designed to:听
- Empower and drive autonomy 鈥� you will be able to complete procurement activity with greater autonomy for low value, low complexity procurements 听
- Reduce processing time 鈥� you will benefit from streamlined workflows for low-complexity, low-risk procurements听
- Enhance visibility and collaboration 鈥� through ServiceNow, you will be able to track requests and engage with the procurement team more easily on strategic, high risk and high value activities 听
In addition to the existing self-service catalogue, you can now use to initiate procurement requests that fall outside self-serve routes and track progress in real time. Budget holders will be automatically notified when approval is required, helping to keep things moving. More details on self-serve routes are available , and you can also reach out to the procurement team if you have any question.听
Guidance and support available听
We have created a central 鈥� that includes:听
- Procurement Transformation Roadshow slides and pre-recording providing insight on the procurement transformation goals and key changes 听
- Updated procurement policy 鈥楩P15鈥�, including the revised thresholds, routes to market and approval processes听
- Details on key changes and step-by-step guidance for purchasers and budget holders on how to complete the new procurement process听
Get started with your new procurement experience听
You can now initiate your procurement requests via the dedicated platforms below:听
- Looking to spend under 拢50k (inclusive of VAT) – click to understand Self-Serve routes to market听听
- Looking to spend over 拢50k (inclusive of VAT), or need supporting on a complex high value procurement – click to engage with procurement through Service Now听
Questions or need help?听
If you have questions or face any challenges initiating your procurement requests, please raise a ServiceNow ticket, speak to your category lead, or get in touch with our Procurement team (procurement@soton.ac.uk).听
Thank you for being part of this transformation and helping drive positive change in the University.